Minimize your printer costs and save ink

Minimize your printer costs and save ink

Everyone knows that ink cartridges are essential to the operation of a business but they are expensive. It is therefore important to minimize waste in order to save as much as possible. The ultimate objective is to reduce the cost of printing per page.

There are several ways to reduce your printing costs without restricting your business. Our guide  will help to answer your questions and gives you some simple tips to reduce the budget dedicated to your paper printing.

What makes printer ink so expensive

According to printer manufacturers, they said that a lot of research is needed

  • to create these precise substances,
  • ensure their stability at high temperatures
  • Or even speed up
  • andimprove the quality of drying.

This is what makes a rather benign-looking ink cartridge often expensive.


Logically, the manufacturers of the cheapest printers to buy rely on the sale of the cartridges to reduce their costs and make a profit.

Conversely, printers that are more ink efficient will tend to be more expensive to purchase.  But you can hope to reduce that cost over the longer term with cheaper ink cartridges .

There are two main types of printers:

  • Inkjet printers and
  • laser printers.


What is the lifespan of an ink cartridge before opening

It’s tempting to want to store cartridges especially during sales. But don’t forget to check the expiration date on the packaging. Which is most often the end of the manufacturer’s warranty. Cartridges are generally valid for 18-24 months after purchase.

How long can an ink cartridge last after opening

 The answer depends on so many things that it is practically impossible to answer  of this question. However, you can consider the following factors:

  • The size of the ink cartridge

In theory, the larger the cartridge the longer it will last.

  • The productivity and efficiency of your printer

For example, if your printer is prone to paper jams then it will inevitably tend to use more ink. Maintaining your machine properly is a great way to increase productivity.

  • Print volume

It goes without saying, the more you print, the more you use the cartridge. This is why it is more common to estimate the life of an ink cartridge by determining how many sheets it will print.

  • The type of printing (images, text) 

If you print mostly images, your printer will use more ink than if you print text.

  • The type of cartridge (ink or toner)

Toner cartridges used by laser printers last much longer than inkjet cartridges. It is therefore a good idea to take this into an account when purchasing your device.

How to increase the life of your ink cartridge

  • Choose simple fonts

If you regularly use a font that’s too elaborate, you’ll use more ink. To be as economical as possible, choose Arial or New Courier and do not exceed font size of number 12.

  • Proofread your documents several times before printing

 Have you finished your document

Then you should have it proofread by other members of your team to rule out potential errors, it will save you wasting ink and paper.

  • Clean your printer and unclog print heads and nozzles

Sometimes a little maintenance is all it takes to get the most out of your cartridge. You can clean the ink clots with a cotton swab to help the ink flow more smoothly and prevent it from drying out.

  • Configure your printer

By changing the default settings on your device, you can save a lot of money. Choose, for example, to print in black and white and double-sided or select the “Draft” mode.

How to store ink cartridges

To preserve the life of your replacement cartridges, consider following these tips.

  1. Do not expose them to direct sunlight. Better to keep them away from the window  it’s better to store them in a cupboard or drawer.
  2. Store your cartridges in a dry, dark and cool place. And never above 29 degrees Celsius.
  3. Make sure you arrange them the right way around.
  4. Never leave your ink cartridges within the reach of children.

How to print on both sides

Many printers come with a two-sided printing option that helps you save paper.

  1. Prepare your document and verify that it is ready to print.
  2. Click on “Print”.
  3. Open the printer settings and find the box that says “duplex”.
  4. Click on “Ok” or on “Print”.

How to change the size of a page

It can be economical to print multiple pages on a single A4 sheet. To configure your printer, follow the instructions below:

  1. Prepare your document and verify that it is ready to print.
  2. Click on “Print”.
  3. Open the printer settings and select the “Pages per sheet” option, then choose the number of pages you want.
  4. Click on “Ok” or on “Print”.

Is it essential to replace a cartridge

No. In most cases, the cartridge still contains at least 30% ink when the warning message appears. You can continue printing until the print quality is no longer satisfactory. Then be sure to replace your empty ink cartridge with the correct model (you can refer to our ink cartridge guide to find the correct part number).

As you can see, it is enough to change a few habits to improve the use of your ink cartridges. As a priority, to build up a stock of cartridges suitable for your printer  by using our guide.

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